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Meetings

Benchmark Conference Plan

Designed to simplify the planning process and help enhance productivity, the Benchmark Conference Plan bundles all the essential components of a meeting together for one convenient per-attendee price to ensure you stay on track and under budget.

The Benchmark Conference Plan includes:

  • Buffet breakfast, buffet lunch and dinner in Mountain View Restaurant
  • Deluxe overnight guest accommodations
  • Conference space set to your specifications
  • Audiovisual equipment
  • AM/PM continuous refreshment breaks
  • Dedicated conference planner to ensure meeting success

Audio-Visual

A full package of standard audio-visual equipment is included in your Benchmark Conference Plan, according to the following schedule:
(May choose different items or multiples of the same item within each category. No substitutions or modification between categories.)

Number of Guests / Number of items allotted
10-40 guests
4 items
41-80 guests
5 items
81-125 guests
6 items
126+ guests
8 items
  • Basic Audio Mixer (Up to 6 Channel)*
  • DVD Player
  • Easel
  • Flipchart with Markers
  • House Sound System*
  • Overhead Projector
  • Podium
  • VHS Player/VCR
  • Wired Microphone with Stand*
  • LCD Support Package (Client Provided Projector)
  • PCDI – Laptop Audio Interface*
  • Wired HSIA (High Speed Internet Access) @ 768Kbps
*Selection of Microphone or PCDI will require the selection of House Sound System and may require the selection of Basic Audio Mixer

Number of Guests / Number of items allotted
10-40 guests
0 items
41-80 guests
1 items
81-125 guests
1 items
126+ guests
2 items
  • 40" Flat Panel Display
  • Breakout Room Projector Package(2000 ANSI Lumen XGA Projector)
  • Wired T1 @ 1.5Mpps

Number of Guests / Number of items allotted
10-40 guests
0 items
41-80 guests
0 items
81-125 guests
1 items
126+ guests
2 items
  • 50" Plasma Display
  • Ballroom Projector Package (3,500 ANSI Lumen XGA Projector)
  • Wifi Package – 1 Access Point 


FAQs

Why should I choose a Benchmark Conference Plan rather than purchasing everything á la carte?
The Benchmark Conference Plan saves you time and money. The Plan is built so that once the Letter of Agreement has been signed, your planning is almost complete. All you need to do is schedule meeting and meal times and let us know of any specific requests.

What if I want a private meal?
We can plan any type of private meal you like and can offer a wide array of selections to choose from on our Banquet Planner.

What if I need the meeting attendees to pay for the room portion? Wouldn't á la carte be a better choice?
No, we can set up a split bill for your group, where the individual attendees will be responsible for the cost of overnight accommodations and you group can pay the remaining charges, which includes all meeting and meal expenses.

I want to set up a Benchmark Conference Plan. What do I do now?
Simply contact our Director of Group Sales , Mr. Lee Reijgers by e-mailing him at lreijgers@benchmarkmanagement.com , and he will start the process for you. Or you can submit an online RPF by clicking here.

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